Travel & Expense Specialist

Company: Employnet Inc
Location: Santa Monica
Posted on: March 17, 2023

Job Description:

The Travel & Entertainment Specialist will support and maintain the day to day activities of all travel and entertainment expenses, including travel reimbursement, receipt audit, and troubleshooting. They will be responsible for training and guiding staff on how to use the Concur system. They will work with Accounting Manager on Concur issues related to system to avoid a delay on employee's reimbursements.

T&E Responsibilities:

Audit expense reports according toCPNA T&E policy
Provide training and guidance to Red Bull employees in creating an expense report
Provide assistance with expense reimbursement issues
Execute/Perform to department standards by ensuring timely reimbursement to employees
Be able to trouble shoot with Employees at all levels
Assist with audit request, including providing copies of expense reports as required by HR or legal
Answer and follow up on T&E questions as they arise.
Trouble shoot the stuck expense reports daily in Concur due to wrong coding provided by the employees
Raise employee's reimbursement issues to Manager and Senior Director of Accounting to be follow up with employee's manager or HR. T&E

Added Responsibilities:
Keep track of system/policy updates, issues and collaborating ideas in building efficiencies
Serve as key contact in trouble shooting system errors in Concur.
Communication with Human Resources, IT, Finance and Concur team in resolving these issues
Be up to date with all of the company changes regarding new business or business units changes

KEY RESULTS AND DELIVERABLES (WHAT DOES SUCCESS LOOK LIKE):
A. Expense Reimbursement: Timeliness with the highest level of audit quality.
B. Accounting Projects: Have the most knowledgebase and assist others with trouble shooting and support.
C. Month-end responsibilities: On as needed basis.

KNOWLEDGE, SKILLS AND EXPERIENCE:
2 - 5 years of Expense reimbursements experience
Excellent written and verbal communication skills
Must have experience with Concur
Must be deadline driven
Ability to work after hours when expense reports volume increases during summer and end of year months
Ability to process 2000 expense reports per month
Proficiency in MS Office (Word, Excel, Powerpoint)
Proactive with strong multi-tasking and organizational skills
Must be a team player in a multi-cultural environment with strong interpersonal skills

Pay Rate: $20 - $24/hr

Keywords: Employnet Inc, Santa Monica , Travel & Expense Specialist, Other , Santa Monica, California