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Accounts Payable Specialist

Company: KARL STORZ Endoscopy - America
Location: Santa Monica
Posted on: May 12, 2022

Job Description:

Company: KARL STORZ Endoscopy-America, Inc. (KSEA)

Job Code: 12502

Pay Grade: US-C11

Description

KARL STORZ SE & Co. KG based in Tuttlingen, Germany, is a family-owned, global company committed to benefiting humanity by advancing medical technology through innovation and education.

For more than 75 years, KARL STORZ has been dedicated to earning its international reputation as a leader that designs, engineers, manufactures, and markets all its products with an emphasis on visionary design, precision craftsmanship, and clinical effectiveness.

KARL STORZ is currently seeking an Accounts Payable Specialist who will be responsible for activities related to Invoice Processing and Concur Expense Report reimbursements. The AP Specialist is required to provide excellent customer service to internal and external customers.

This role will be based at our El Segundo, CA office with the opportunity to work remote up to 3 days per week.

Responsibilities

Key responsibilities will include, but may not be limited to:

Invoice Processing:

The AP Specialist will process PO and Non-PO invoices and can handle Intercompany and or 3 rd Party Vendor invoices. Invoices must be processed timely and within the defined AP SLA guidelines and in compliance with Accounts Payable business processes. Invoice processing must meet all month end deadlines, including In-Transit reporting and Goods Receipt (GR) accounts must be reconciled every month and aged items researched. This role will work with AP Management and other internal groups e.g. Purchasing, Receiving, Customer Support, etc. to resolve aged open GR's and invoicing issues. May be required to assist Accounting groups with invoice account questions or clearly explain the invoice process or reconciling items. Other essential functions:

  • Communicates with internal customers and outside vendors regarding invoice inquiries/discrepancies and payment status.
  • Responsible for researching account information and payment history.
  • Assists with month-end close.
  • Assists other staff with vendor payment and system related issues.
  • Assists other AP team members as back up or with training and other dept responsibilities including opening mail and mailing checks.
    Concur Expense Report Reimbursements:

    The AP Specialist can also be responsible for reviewing employee Expense Reports in Concur. Expense Reports must be processed timely and in compliance with defined AP SLA and business processes. Reviewing expense reports includes understanding Concur, understanding Karl Storz' Travel and Expense Policy, and ensuring Expense reimbursement requests are within Travel and Expense Policy guidelines. This role may be responsible for creating standard Concur reports.

    Requirements

    Our successful candidate will have excellent business communication skills. They will also have demonstrated success working in a collaborative, service-oriented team environment.

    Additional requirements include, but are not limited to:
    • 5+ years' Accounts Payable experience required
    • Bachelor's degree strongly preferred
    • SAP Required
    • Experience using AP automation systems (OpenText) strongly preferred
    • Concur Expense strongly preferred
    • A desire and ability to help create and foster a team environment
    • Excellent interpersonal skills, solid customer service approach, as well as strong oral and written communications skills are all required.
    • Working knowledge of the Full Cycle Accounts Payable and general understanding of workflow analysis and internal controls
    • Highly detail oriented and self-motivated to delve into the root cause of exceptions.
    • Must be proactive and aggressive in taking the initiative to resolve exceptions/issues.
    • Must have excellent written, oral and interpersonal communication skills.
    • Ability to work independently with minimal supervision.
    • Strong analytical, detail oriented, with the ability to multi-task under pressure.
    • Ability to adapt to changing priorities and can work well under time constraints.
    • Must be calm under pressure with a positive attitude with flexibility to thrive in a fast-paced environment.
    • Demonstrates the ability to motivate a team.
    • Must possess strong follow-up skills.

      Vaccine requirements at KARL STORZ due to COVID-19
      KARL STORZ is committed to maintaining a safe work environment for our employees and therefore we require the COVID-19 vaccine for all of our employees unless otherwise due to an underlying medical condition or sincerely held religious beliefs. During the interview process, we encourage you to ask how COVID-19 may impact the role you are seeking and if you require a reasonable accommodation regarding the vaccine requirement see below on the process for requesting accommodation. Please click here to learn more about our overall response to COVID-19.

      Employee Benefits Program Overview for U.S. Locations
      • Medical / Dental / Vision including a state of the art wellness program and pet insurance, too!*
      • 3 weeks' vacation, 10 holidays plus paid sick time*
      • 401K retirement savings plan providing a match of 60% of the employee's first 6% contribution
      • Section 125 Flexible Spending Accounts
      • Life, STD, LTD & LTC Insurance
      • Tuition reimbursement of up to $5,250 per year
      • Fitness reimbursement up to $200 annually
      • Employee referral program of up to $2,000 per hire
      • And much more!
        *Field sales, internships and part-time employees are not eligible except for where required by state law.
        Non-employees, including temporary workers and consultants, are not eligible to participate in KARL STORZ benefits program.

        KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employee must comply will all applicable KARL STORZ policies and procedures.

        Equal Employment Opportunity & Reasonable Accommodation Statement
        KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at .

        Notice to Employment Agencies
        This recruitment assignment is being managed directly by KARL STORZ's Human Resources team. Human Resources will reach out to our preferred, contracted agency partners in the rare instance additional talent options are required. Your respect for this process is appreciated. KARL STORZ does not accept unsolicited Agency resumes. Resumes received which were unsolicited by KARL STORZ Human Resources department will be ineligible for referral fees.

Keywords: KARL STORZ Endoscopy - America, Santa Monica , Accounts Payable Specialist, Other , Santa Monica, California

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