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Accounts Payable Coordinator

Company: Creative Financial Staffing
Location: Santa Monica
Posted on: November 16, 2021

Job Description:

ACCOUNTS PAYABLE COORDINATOR When you join our client's family, you're tapping into the power of a different kind of brand. They are currently seeking an AP Coordinator that is an motivated individual who can contribute to their evolving culture. If you want to be a part of a creative, inspiring, and collaborative environment you are in the right place. How You'll Make a Difference As an Accounts Payable Coordinator - you will report directly to the Accounts Payable Manager. This role will be part of a team that will interact with other departments using analytical, interpersonal skills, team work, and organization skills and add value to both the department and company. Job Tasks: Processing vendor invoices, which consists of the inputting vendor invoices and ensuring that the invoices are processed accurately, and efficiently Setting up utilities for upcoming sites or development projects. Handling onboarding and site de-conversions. Entering vendor invoices into the accounting system, ensuring accurate data and G/L account allocation. Interacting with other departments internally to follow-up on vendor invoice issues and discrepancies. Enforcing accounts payable policies and procedures. Responding to vendor inquires. Processing check requests and expense reimbursement reports. Maintaining vendor files and accounts payable documentation. Reviewing vendor statements, research and resolve discrepancies. Electronic filing of all paid invoices and other types of documents via Doc Rec system. Auditing invoices received online from Vendors. Knowledge with Nexus Connect and Microsoft Dynamics program preferred but not required. Maintaining all communication between Operations and Accounting Team. W-9/1099 -- - - Oversee AP Clerks-W9/Tax ID Cleanup for existing vendors Refine W-9 collection process for new vendors Oversee 1099 misc. year- end process Experience/Skills: Minimum of two years related experience processing accounts payable. Preferably has experience with Great Plains / Microsoft Dynamics and Nexus Online Payment system. Proficient in MS Office, Excel (advanced) and Word. Education: Bachelor's Degree from an accredited college or university preferred but not required, with an emphasis in Accounting/Finance OR work experience equivalent. Interpersonal Skills: Focuses on solving conflicts, maintains confidentiality, listens to others and keeps emotions under control. Remains open to others' ideas and tries new things; willingness to learn in a dynamic environment that includes new ideas and change, ability to be a proactive self-starter, intellectually curious, and ambitious adaptable. Strong verbal and written communication proficiency Analytical: Synthesizes complex or diverse information, collects and researches data. Detail oriented, uses good judgment and experience to complement data. Teamwork: Balances team/individual responsibilities, exhibits objectively and openness to others' views. Gives and welcomes feedback, contributes to building a positive team spirit with the ability to build employee morale. Work Ethics: Treats employees with respect and inspires the trust of others and works with integrity. Organization/Multi-tasking: ability to allocate one's time effectively, work under pressure, and meet tight deadlines; ability to handle multiple demands and competing priorities; ability to prioritize workload; and, ability to work at a detailed level. Professionalism: Approaches others in a tactful manner, reacts well under pressure and treats others with respect and consideration. Accepts responsibility for their own actions and follows through on commitments. Additional Perks for eligible employees: Medical, Dental and Vision 401(k) with Matching Contributions Paid Time Off (PTO) Holiday Perks Performance-based Bonus Teambuilding Events & Activities Employee Assistance Program Pet Insurance Salary Range for Accounts Payable Coordinator: $50,000 - $55,000 annually (based on experience) Creative Financial Staffing (CFS) specializes in placing professionals into accounting, finance, and human resource positions with companies across all industries/all sizes. In the LA market, CFS is affiliated with GHJ, a regional public accounting firm ranked Top 20 in the Los Angeles Journal's Book of Lists. Due to our affiliation with GHJ and the strict regulations public accounting firms face today, CFS operates a little differently than many recruiting firms. We do not take a strong-arm approach. We are extremely consultative and professional! We would like to speak with you to learn more about your expectations of your next career opportunity, and to see if we might be able to help you reach your goals. Marilynn Ortega, Executive Recruiter :

Keywords: Creative Financial Staffing, Santa Monica , Accounts Payable Coordinator, Other , Santa Monica, California

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