Senior Facilities Operations Specialist (Work Order Administrator/Scheduler)
Location: Santa Monica
Posted on: March 26, 2020
For Current Kite Pharma Employees and Contractors:
Please log onto your Internal Career Site to apply for this job
This position will perform work supporting multiple clinical
manufacturing, process development, research and administrative
facilities in Santa Monica, CA. Work Order Administrator
(WOA)/Scheduler position is responsible for the effective induction
and scheduling of all maintenance work control processes as well as
various administrative activities as they apply to the work order
process and metric generation. This position works directly with
the Technical/Maintenance Managers(s) to ensure efficient and
effective work order processing and scheduling of all resources to
conduct maintenance activities which result in minimum downtime and
maximum productivity. The WOA/Scheduler is empowered to manage work
schedules and priorities, develop metrics and job reports, define
KPIs and engage the proper resources to develop a safe, effective
and efficient work schedules.
Responsibilities include the completion of WOA/scheduling
activities within the maintenance organization by utilizing
advanced technical knowledge of maintenance crafts, planning,
scheduling, and coordinating techniques, as well as applying
innovative operation theories, concepts, technology and negotiation
skills. Utilizes the maintenance modules within BRAM computerized
maintenance management system to review, prioritize and schedule
maintenance work; negotiates down time with manufacturing and
laboratory operations to accommodate required maintenance
activities. Coordinates scheduling of critical inspections for
compliance with all pertinent regulatory agencies. In addition, the
WOA/Scheduler provides the equipment-related expertise and
technical guidance on improving the work order process.
ESSENTIAL DUTIES AND RESONSIBILITIES
Once a valid work request is submitted, the WOA/Scheduler will
screen, prioritize, schedule and follow-up on accuracy of the job
submittal for all planned (preventative maintenance, demand service
and corrective) work. Focus is to optimize workforce productivity
and minimize downtime by managing work weeks in advance. In
performance of these duties the WOA/scheduler has the following
--- Principle contact and liaison between the maintenance
department and operations planning.
--- Ensures the area, department or facility in which they are
assigned receive professional maintenance service in a timely
manner to ensure high equipment availability and performance.
--- Reviews all planned work request from assigned area and
determines validity and accuracy of information and engages the
appropriate resources to set a preliminary priority.
--- Reviews work request for accuracy and clarity: clear scope of
work, realistic completion date, proper lead times, correct
equipment identification, proper authorization, and discuss details
with originator of the work order.
--- Escalates issues to Management for work which is high priority
and or compliance related.
--- Approaches all aspect of the work being performed with safety
as the highest priority.
--- Manages the status of work control and backlog for work order
submission to work order completion. Status may include: waiting
for planning, waiting parts, ready to schedule, scheduled, etc.
--- Works with Maintenance leads, supervisors and planners to
determine resource availability and work to level the work
--- Develops a preliminary workforce schedule by technician
ensuring all skills requirement and resource availability is
--- Actively participates in scheduling meetings with operations
partners to finalize priority of work orders, optimum downtime
windows, and necessary lead times.
--- Finalize the Maintenance resource schedule based on agreed plan
with Production and Operations.
--- Follow up and communicates schedule to all resources:
maintenance, production, operations, outside services, spare parts
stores and engineering.
--- Keep accurate metrics on the performance of planning and
scheduling functions and provide timely reports to the Maintenance
--- High school diploma or equivalent.
--- 6+ years maintenance experience.
--- 7+ years system and maintenance/equipment experience with
specific proficiency demonstrated in spare parts, scheduling and
SPECIALIZED KNOWLEDGE, SKILLS & ABILITIES
--- Strong communication skills, both oral and written, and
interpersonal skills are required to effectively communicate with
internal stakeholders at all levels. Experience with Excel and
PowerPoint are desired.
--- Excellent organizational skill and the demonstrated ability to
effectively coordinate, plan, monitor and track operational
projects and work in progress.
--- The ability to handle multiple tasks/priorities and the ability
to work under specific time constraints are required.
--- Requires the ability to be available to work overtime when
requested and respond to facility emergencies during off hours.
--- Requires a valid driver's license.
--- Incumbents must have proficient skills with a personal computer
and a very good knowledge and understanding with all Microsoft
Office programs, specifically with Word and Excel. Experience with
web-based applications is also strongly preferred.
Kite is a biopharmaceutical company engaged in the development of
innovative cancer immunotherapies with a goal of providing rapid,
long-term durable response and eliminating the burden of chronic
care. The company is focused on chimeric antigen receptor (CAR) and
T cell receptor (TCR) engineered cell therapies designed to empower
the immune system's ability to recognize and kill tumors. Kite is
based in Santa Monica, CA. For more information on Kite, please
visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter
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For Current Kite Pharma Employees and Contractors:
Please log onto your Internal Career Site to apply for this
Keywords: GILEAD, Santa Monica , Senior Facilities Operations Specialist (Work Order Administrator/Scheduler), Other , Santa Monica, California
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