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Administrative Assistant III

Company: Intelliswift Software Inc
Location: Santa Monica
Posted on: March 17, 2023

Job Description:

Administrative Assistant -III
Santa Monica, CA
Payrate : $20 - $25.51

Description
Serve as first point of contact to the Executive - Maintain appointment schedule; planning, updates, and notifications as necessary
- Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
- Foresee and/or manage risk, conflicts, and problem areas
- Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
- Arrange all travel plans
- Manage incoming mail and correspondence
- Process expense reports, ensuring that the correct coding is used; resolve payment issues
- Create and maintain effective electronic filing system
- At least 5 years of solid Executive Assistant experience supporting high level executives (within entertainment preferred)
- Strong computer skills required: typing skills of 60 wpm; PC experience (proficiency in MSWord & Excel, familiarity w/PowerPoint)
- Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills - Committed, willing to learn & flexible
- Excellent oral and written communication skills required
- Able to Multi-task and have excellent follow-through
- Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
- Ability to handle confidential information a must

Keywords: Intelliswift Software Inc, Santa Monica , Administrative Assistant III, Administration, Clerical , Santa Monica, California

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