Admin/Project Coordinator

Company: Rangam Consultants Inc.
Location: Santa Monica
Posted on: March 12, 2023

Job Description:

TITLE: Administrative/Project CoordinatorHOURS: business hours (ie, 8am-5pm), Monday-FridayDURATION: 6 months temp, re-assessed at that time for continued needLocation - REMOTE + access to office: this will be primarily remote, supporting a remote team. Prefer a candidate who can go onsite periodically (maybe 1 or 2 times per quarter, for an event/meeting) to the office

Summary

• This will be direct support to a Senior Associate within the Real-World Evidence team.
• It will be a combination of Administrative tasks (ie, emphasis on meeting scheduling, meeting agendas, meeting minutes, possible expense reports) and Project based scopes (coordinating publications/workflows/author reviews, tracking/loading shared documents) to provide continuous administrative support to Project Managers to ensure accuracy and efficient production of projects and other relevant documentation.Responsibilities
  • Provide calendar management for individual manager, department or group of managers in various time zones
  • Preparation of expense reports
  • Manage logistics of external and internal meetings and events
  • Works under limited supervision and may receive general direction on new lines of work or special assignments
  • In addition to Administrative responsibilities, prioritizes workload involving multiple large projects/timelines
  • Works in partnership with project leaders to lead and ensure timely, efficient, and effective project/team meetings, as well as adequate progress of team activities between meetings
  • May be asked to manage the contracts process for vendors, legal requests for new agreements, confer with vendors on contracts review, edits, and executionRequirements
    • High attention to detail, the ability to work across multiple teams and the ability to multi-task and prioritize at a high level
    • Knowledge and understanding of administrative and office policies and procedures
    • Strong communication skills - verbal and written
    • Exceptional interpersonal skills with a positive, friendly and outgoing approach
    • Highly-organized and proficient in data management
    • Strong attention to detail and accuracy
    • Ability to prioritize with good judgment in order to meet deadlines
    • Ability to multi-task and excel in fast-changing environment
    • 5+ years experience within an Admin/Project Coordinator capacity including handling project scope/based work.
    • Experience within the pharmaceutical industry is first preferenceSoftware
      • Advanced knowledge and experience with Excel, PowerPoint, Word, Outlook, Acrobat, Salesforce, Teams, SharePointEducation:
        • Bachelor degree strongly preferred
          
          About Rangam:
          Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. Specialized in attracting and retaining talents globally for a rewarding career in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, be it jobs in USA, UK, India, or Ireland. Also remote jobs, work-from-home jobs, or contract jobs in different verticals and industries.
          Rangam strives to put job seekers first, giving them free access to search for jobs, post resumes, and research companies.Every day, we connect millions of people to new opportunities.

Keywords: Rangam Consultants Inc., Santa Monica , Admin/Project Coordinator, Administration, Clerical , Santa Monica, California