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Administrative Assistant

Company: GNA
Location: Santa Monica
Posted on: June 20, 2022

Job Description:

Administrative Assistant (reposted)GNA, the nation's leading clean transportation and energy consulting firm, is seeking an Administrative Assistant with a background in the transportation and/or clean energy sector or in a professional services environment, to join our growing Programs team in our Santa Monica office.Founded in 1993 and headquartered in Santa Monica, California, Gladstein, Neandross & Associates (GNA) helps many of the nation's leading businesses and government agencies develop and implement policies and technologies that reduce pollution and the use of conventional petroleum products.GNA's success results from our: wide-ranging experience; commitment to excellence; technical expertise; in-depth understanding of public policy and available grant funding programs; and extensive strategic relationships with industry, government, environmental groups and impacted communities. For more information about GNA, visit: team is driven by our passion to work with industry, government, and communities to help build a sustainable future -through the use of -clean energy and advanced transportation technologies, policies, and innovation. This position is an exciting opportunity to learn and expand upon your existing written and verbal communications skills to take complex information and distill it down into concise and effective content to help advance the market.The ideal candidate is someone who is concerned about the environment and climate change and is looking for a way to make a difference. We are looking for someone to join fast-paced environment with a team of professionals who are excited about the projects they are working on and the clients they are collaborating with. At GNA, we think there's nothing better than big, heavy-duty electric trucks, converting waste into energy, and putting on the largest Alternative Fuel Vehicle event in the nation. This position will support the nation's #1 grant writing team in the clean energy and transportation industry. Experience in a relevant field is preferred, but all people with the skills and expertise to fulfill the responsibilities of the position are encouraged to apply.Through your work, you will administratively support three executives and their teams with large-scale clean energy client programs and initiatives for a variety of projects and clients spanning the full spectrum of the clean energy and transportation industries.Duties/Responsibilities:

  • Answer incoming calls in a prompt, clear, and courteous manner, and appropriately route calls, screening when necessary.
  • Respond to and resolves administrative inquiries and questions.
  • Coordinate and schedules meetings and appointments, including heavy, complex calendaring.
  • Edit and proofread a variety of documents, such as proposals, research reports, presentations, etc.
  • Assist in coordinating and setting up events.
  • Scan documents and contribute to/maintain electronic filing system.
  • Perform other related duties and complete projects as assigned.Required Skills/Abilities:
    • Experience in a professional services firm, preferred.
    • Excellent verbal and written communication skills.
    • Excellent interpersonal and customer service skills.
    • Proficient in Microsoft Office Suite or related software.
    • Excellent organizational skills and attention to detail, particularly in a fast-paced, high expectation environment.
    • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
    • Ability to prioritize, organize, and coordinate work.
    • Ability to work independently and in a team environment.
    • Ability to adapt to changing needs and work styles to effectively and efficiently complete tasks.
    • Ability to maintain equanimity.Education and Experience:
      • Associate's degree preferred; Bachelor's degree in related field strongly preferred.
      • Three to five years of experience in an administrative role.
      • Please apply in PDF only.Physical Requirements:
        • Prolonged periods sitting at a desk and working on a computer.
        • Must be able to engage in telephone calls.
        • Must be able to engage with visitors, including walking and speaking.
        • Must be able to sit, stand, walk, stoop, bend, kneel, move up and down stairs, and lift up to 25 pounds.
        • This is a hybrid role with hours of, Monday through Friday, 9:00 am - 6:00 pm. Some overtime occasionally required.Compensation & Benefits:This full-time, staff position offers an annual salary, as well as a full benefits package, including medical, dental, vision, life, and long-term disability insurance on the first day of the month after hire. We also offer 401(k) plans and performance-based bonus opportunities.Gladstein, Neandross & Associates (GNA) values a diverse workforce and is committed to providing equal opportunity employment for all individuals. GNA prohibits any form of discrimination, harassment, intimidation, or bullying, including but not limited to actual or perceived characteristics of age, race, color, ancestry, national origin, religion, pregnancy, marital status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical condition, genetic information, military or veteran status or any other protected class as defined by California and federal law.No Agencies. No Sponsorship. EOE.

Keywords: GNA, Santa Monica , Administrative Assistant, Administration, Clerical , Santa Monica, California

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