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Assistant - Administrative

Company: AMC Network Entertainment LLC
Location: Santa Monica
Posted on: June 13, 2022

Job Description:

Job Description

JOB SUMMARY

This position provides complete administrative support to the organization by relieving Executive of complex details and advanced administrative duties that contributes to the efficient operation and performance of the business unit. Works with considerable independence, receiving a minimum level of detailed supervision and guidance. Maintains close and highly responsive relationship to day-to-day activities of the Executive.

JOB RESPONSIBILITIES

  • Answers and screens Executive's telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion.
  • Schedules and maintains Executive's calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. This role requires heavy calendar management for a busy executive. Anticipates and prepares meeting materials, charts and reports needed by Executive.
  • Independently gathers, compiles and analyzes information from multiple sources to produce high quality reports, presentations, or other documents.
  • Acts as liaison between the Executive and his/her direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executive.
  • Coordinates all paperwork necessary for the Executive to approve. This includes, but not limited to, attendance sheets, travel and expense vouchers. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
  • Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.
  • Assist department in special projects as requested by the Executive.
  • Process and follow-up on various department paperwork including invoices, expense reports and contracts.

    QUALIFICATIONS (Required & Preferred)
    • Years of Experience: 2-3 years
    • Broad knowledge of company organization, policies and practices.
    • Excellent knowledge, with proven experience, of Microsoft Office applications.
    • Strong oral and written communication skills with ability to interact with all levels of management.
    • Proven logical skills, well organized and detail oriented.
    • Ability to work in a fast-paced environment and multitask with little supervision.
    • Ability to maintain highest degree of confidentiality and diplomacy.
    • Must be proactive and resourceful.
    • Must be flexible to work overtime on short notice.

      The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.

Keywords: AMC Network Entertainment LLC, Santa Monica , Assistant - Administrative, Administration, Clerical , Santa Monica, California

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