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Administrative Assistant II

Company: Integrated Resources, Inc
Location: Santa Monica
Posted on: January 13, 2022

Job Description:

We are seeking a highly motivated individual to join us as a Contractor - Administrative Assistant to support a VP and an Exec Director in Quality department. It is important this individual has a great attention to detail, has worked in a fast paced environment, and has supported senior leadership. Responsibilities: Manage calendars and meeting schedules in different time zones using MS Outlook Assist with planning department meetings and events including support for agendas and meeting minutes, setting up rooms, and managing meeting attendees Coordinating with other company administrative professionals as needed, including those supporting other senior leaders and Client Executive Team Prepare materials and PowerPoint presentations for meetings and external events Coordinate domestic/international travel and logistics Process and complete expense reports in Concur in a timely matter Provide support and process invoices using Oracle EBS Assist HR and hiring manager in coordinating interviews and greeting candidates Provide general administrative support, including preparing various corporate documents utilizing MS Word, PowerPoint, Excel, MS Teams, and Visio, maintaining files and updating shared files on SharePoint and MS Teams Occasional assistance with team event planning Other duties as assigned Basic Qualifications: Masters Degree and 2+ years experience in an administrative role supporting a Director or VP level and above OR Bachelors Degree and 4+ years experience in an administrative role supporting a Director or VP level and above OR AA Degree and 5+ years experience in an administrative role supporting a Director or VP level and above OR High School Degree and 6+ years experience in an administrative role supporting a Director or VP level and above Preferred Qualifications: Self-motivated with a strong sense of ownership in areas of responsibility High degree of professional ethics and integrity, with great attention to detail General knowledge and understanding of office policies and procedures Excellent verbal, written and interpersonal skills with ability to effectively communicate and partner with all levels of the organization Advanced knowledge and experience with MS Office including Outlook, Word, PowerPoint and Excel, and other common software such as Adobe Acrobat Ability to adapt in a constantly evolving environment Ability to multi-task and appropriately triage a heavy workflow, setting appropriate priorities and delivering results efficiently Ability to work independently and as part of a team Exercise mature and reliable judgment while enProducting the company's enthusiastic, informal, and fast-paced environment Previous experience within a pharmaceutical or biotech environment Tech savvy with experience using Zoom and SharePoint Ability for occasional travel between local sites in El Segundo and Santa Monica Experience with Concur and Oracle EBS

Keywords: Integrated Resources, Inc, Santa Monica , Administrative Assistant II, Administration, Clerical , Santa Monica, California

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