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Administrative Coordinator, U.S. Commercial

Company: Gilead
Location: Santa Monica
Posted on: November 22, 2021

Job Description:

Kite is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.

For Current Kite Pharma Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for the VP Head of US Commercial and members of the team. In this role, you will also support operations of the broader US commercial organization. This role reports to the VP Head of US Commercial and is based in Santa Monica, CA.

Key Responsibilities

  • Provide administrative support, including calendar management, expenses and travel
  • Partner with Director of Commercial Business Strategy & Operations to support US Commercial Leadership Team and US Kite Leadership Team meetings and activities
  • Support and issue Communications for US Commercial organization
  • Manage departmental business calendar(s) collaborating with peers on forward planning initiatives
  • Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
  • Coordinate registrations for conferences, symposia and local / international congresses
  • Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
  • Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks
  • Handle general inquiries and route questions to appropriate resources
  • Always maintain confidentiality

    Basic Qualifications
    • AA with 2 years of experience OR
    • High School Diploma with 3 years of experience

      Preferred Qualifications
      • Knowledge of pharmaceutical processes and systems
      • 2 years of office administrative experience
      • Strong attention to detail and is organized with a systematic approach
      • Resilience under pressure
      • Ability to prioritize information and meetings on behalf of team members / senior leadership
      • Proven administration experience within a fast-paced international organization
      • Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
      • Willingness to help and learn with a team player mentality
      • Ability to work in a field of uncertainty and ambiguity

        Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit . Sign up to on Twitter at

        For jobs in the United States:

        As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

        Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Kite has made the decision to require all U.S. employees and contractors to receive the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.

        For more information about equal employment opportunity protections, please view the 'EEO is the Law' poster.

        NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
        YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

        PAY TRANSPARENCY NONDISCRIMINATION PROVISION

        Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

        Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

        For Current Kite Pharma Employees and Contractors:

        Please log onto your Internal Career Site to apply for this job.

Keywords: Gilead, Santa Monica , Administrative Coordinator, U.S. Commercial, Administration, Clerical , Santa Monica, California

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