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Executive Assistant

Company: Vantage Point Distribution
Location: Santa Monica
Posted on: November 20, 2022

Job Description:

Summary of the position: The person in this position will perform more than administrative tasks; they are often the executive's "right-hand person" who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive's role so that the executive can focus on the high-level leadership and strategy functions. About Satya Capital:
Satya Capital is a privately held boutique investment firm in the cannabis space established with the idea of bringing together the brightest minds to build businesses. Satya's leadership team has over three decades of combined experience in institutional finance, including investment banking, private equity, and venture investing.
Satya focuses on being early adopters and finding new and exciting opportunities within the alternative investment space. The management team leverages its diverse backgrounds and is able to become comfortable in industries often overlooked by traditional investment firms. Satya's competitive advantage is its ability to establish a truly granular understanding of the industries and businesses they are both operating and investing in.

Job Responsibilities:

  • Confidently engage in coordinating meetings, activities, and commitment tracking.
  • Provide decision support with research, analysis, and synthesis.
  • Manage and execute special projects as designated by the Managing Partner/CEO.
  • Proactively managing schedule and tasks to ensure Managing Partner/CEO is maximizing their time and is most effective at doing their job. In essence being a few steps ahead of them all the time and helping to steer me towards success.
  • Travel with Managing Partner/CEO for support
  • Draft, review, and send communications on behalf of company executive(s)
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the executive
  • Prioritize emails and respond when necessary
  • Coordinate travel arrangements
  • Maintain various records and documents for company executive(s)
  • Run various errands for Managing Partner/CEO as necessary Knowledge Requirements:
    • Ability to handle sensitive and confidential information appropriately.
    • Comfortable problem-solving and making independent decisions in a fast-paced work environment.
    • Strong interpersonal, verbal, and written communication skills.
    • A creative and organized approach to workload management.
    • Ability to multitask and prioritize several deadlines at once and communicate with various stakeholders to ensure deadlines are met.
    • Exceptional attention to detail.
    • History of handling sensitive and confidential information appropriately.
    • Self-starter with a history of excellent communication and time management skills.
    • Comfort with ambiguity, agility, and changing priorities.
      Qualifications / Skills:
      • 3 years of experience as an executive assistant, personal assistant, and/or project manager (or similar support role);
      • Entertainment and/or Professional Sports experience ++
        Travel: About 15% of the time Job Type: Full-time
        Pay: $80,000.00 - $100,000.00 per year
        Education: Bachelor's ++
        Experience: 3 years Physical Demands and Work Environment:The physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this position. Reasonableaccommodations may be made to enable individuals with disabilities to perform the functions.While performing the duties of this position, the employee is regularly required to talk and hear.The employee frequently is required to use hands or fingers, and handle or feel objects, tools, orcontrols. The employee is occasionally required to stand; walk; sit, and reach with hands andarms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilitiesrequired by this position include close vision, distance vision, and the ability to adjust focus. Thenoise level in the work environment is usually low to moderate. Note:This job description in no way states or implies that these are the only duties to be performed bythe employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any personauthorized to give instructions or assignments. All duties and responsibilities are essentialfunctions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
        • The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA

Keywords: Vantage Point Distribution, Santa Monica , Executive Assistant, Accounting, Auditing , Santa Monica, California

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